Many different trades were involved in the event: various technical service providers, our customer, several agencies, catering, us on the part of the company and also various authorities to approve the security concept.

This is not an everyday occurrence and required particular concentration in the collaboration. The overall project management was handled by an agency. We at the RMCC took care of the entire organization at the loading yard, among other things, so that the set-up and dismantling could run smoothly.

The Future Festival addressed various target groups. Where otherwise only a closed audience has access, the event addressed not only R+V employees but also the general public, who were able to visit the Future Festival.

Challenges arose due to the diversity of the program and the resulting seating options. For example, the North Hall, where the main program of the Future Festival took place, was completely converted within just 3 hours for the subsequent closing event for employees. Before the closing event, a safety inspection was carried out with various authorities, such as the fire department and public order office, to clear the rooms.

We had a total of 4 days to set up the event and also had to convert various rooms in between. For example, Hall South, where the crew catering was located, was converted into a party area for the closing event after 4 days. The furniture that had previously been used for the opening event in the Terrace Hall was used for this. This allowed synergies to be created and furniture that had already been used could be reused several times.

Four parallel lecture series took place in the North Hall. There were 7 stages in total. It was possible to hold simultaneous lectures by having the audience and speakers in the various lecture series wear headphones. This avoided loud background noise and a babble of voices, the audience was able to concentrate on the respective presentations and the hall was still nicely open and not separated by walls.

In the North Hall, airlocks and illuminated corridors were installed in the entrance area, with information boards about the project. In addition, Tiny Houses were set up here, which had previously traveled through Germany for 8 months and visited people who are "shaping the future". Corresponding exhibitions were shown in the Tiny Houses.

This made the best possible use of the space in Hall North.